Bylaws of the South Shore Republican Club
ARTICLE I: Name
The name of the Club shall be the South Shore Republican Club.
ARTICLE II: Purposes
The purpose or objects of this club are as follows:
a) To build loyalty in the Republican Party, Suffolk County, the State of
New York, and the United States of America for constructive action at the
primary and general elections.
b) To encourage active participation in governmental affairs and
candidacy for public office from among its membership and the community.
c) To acquaint its members and community with the character and
qualifications of all Republican candidates and to that end all such
candidates during primary and general campaigns.
d) To recommend, endorse and actively support Republican candidates
for local, county, state, and national offices.
e) To help recruit, groom, and elect committeepeople.
f) To help inform the community of Republican values such as; Limited
Government; Low taxes; and Individual Rights
ARTICLE III: Membership
Any registered Republican, who is a resident of Suffolk County and who is
in sympathy with the purposes of the club, is eligible for membership.
A candidate for membership shall be introduced or announced to the
membership at large at a regular meeting. He or she shall become a
member at the next regular meeting unless the Executive Board shall
advise such person of his or her ineligibility to become a member. This
notice of ineligibility shall be given before the next regular meeting.
ARTICLE IV: Location
The location of the club shall be in Bay Shore, NY County of Suffolk and its
principal business is to be conducted in Bay Shore, NY, County of Suffolk,
and State of New York.
ARTICLE V: Officers, Trustees and Executive Board
The officers of the Club shall be a president, vice president, second vice
president, a secretary, treasurer, and two (2) Trustees and shall at the time
of their election be members in good standing. The officers shall be
elected by private ballot at each November meeting and shall be installed at
the annual meeting the following January. Their term of office shall be one
year. If any elected officer misses two (2) general meetings in a row
without cause or a seat becomes vacant, the President, with the advice and
consent of the Executive Board, shall appoint a member in good standing
for the remaining term of office. In case of the resignation of the President
from office, or of his death, or inability to discharge the powers and duties
of the said office, the same shall devolve on the Vice President
There shall be an Executive Board consisting of the officers mentioned in
Section 1, which Board shall manage the affairs of this Club at the next
ARTICLE VI: Duties of Officers
Section 1: President
a) He or she shall preside at all meetings of the general membership
and the Executive Board.
b) He or she shall appoint all committees, but shall appoint the
nominating committee with the advice and consent of the Executive Board.
c) He or she shall be ex-officio, a member of all committees except the
d) He or she shall appoint a corresponding secretary if deemed
e) He or she shall sign checks as provided in Section 4 of this Article.
f) He or she may order special audits of the Treasurer’s books at his or
g) He or she shall appoint a Press Secretary if deemed advisable
Section 2: Vice President
a) He or she shall perform all duties of the President in the latter’s
absence or incapacity.
b) He or she shall assist the President in any of the latter’s duties.
Section 3: Second Vice President
a) He or she shall chair the membership committee and shall submit the
names of all new members to the President and Executive Board for
b) He or she shall perform the duties of the office of the President in the
absence of the President and Vice President.
c) He or she shall assist the President and Vice President in any of the
Section 4: Secretary
a) He or she shall be responsible for the maintaining records and
minutes of regular and special meetings of the general membership and
the Executive Board.
b) He or she shall be responsible for preparing the agendas for regular
and special meetings of the general membership and the Executive
Section 5: Treasurer
a) He or she shall receive, record, and deposit all funds of the Club in
such depository as the Executive Board may direct. He or she shall
disburse funds as approved by the Club or by the Executive Board in
accordance with these bylaws.
b) Checks in amounts less than or equal to $100 shall be signed by one
of the following:
3. Vice President
c) Checks in amounts greater than $100 shall require the signature of the
Treasurer AND one of the following
2. Vice President
d) The Treasurer’s books shall be audited annually in October by the
e) Monthly reports shall be made by the Treasurer to the Club and an
annual report of all receipts and disbursements shall be made to the Club.
f) He or she may disburse funds less than or equal to $50 as approved
by the President. Disbursement of funds in excess of $50 shall require the
approval of the Executive Board or the membership at any regular or
g) All disbursements shall be made by check
h) The Treasurer’s books shall be open to inspection within 30 calendar
days upon member request.
Section 6: Trustees
a) He or she shall help the President, first Vice President, and second
Vice President with the agenda for meetings and all other Club business.
b) He or she shall review all receipts for reimbursement before
presenting them to the membership for approval
c) He or she shall be responsible for taking attendance and checking
membership status at regular and special general membership meetings
Section 7: Appointed Positions
Sergeant at Arms
a) He or she, if one is appointed, shall be charged with the enforcement
of order on the floor at the direction of the President
b) He or she shall be considered a nonvoting Board Member
a) He or she shall be appointed by the President if deemed necessary
b) The Corresponding Secretary, if one is appointed, shall conduct the
general correspondence and send out notices as may be directed by the
President or Executive Board.
c) He or she shall be considered a nonvoting Board Member
a) The Press Secretary, if one is appointed, shall be responsible for
publicity. Articles of interest and information shall be edited and sent to the
appropriate media with the concurrence of the President.
b) He or she shall be considered a nonvoting Board Member
ARTICLE VII: Meetings
Section 1: Regular General Membership Meetings
Regular meetings shall be held on the third Wednesday evening of each
month at 7:00 PM. In case of conflict, the regular meeting date may be
rescheduled by the Executive Board.
Section 2: Special General Membership Meetings
a) Special meetings may be called by the President and in his or her
absence by the Vice President or Second Vice President.
b) Upon petition of two-thirds (66%) of the members or a majority of the
Executive Board, the President shall call a special meeting within one (1)
Section 3: Quorum
A quorum shall consist of ten (10) members in good standing.
Section 4: Meetings of the Executive Board
a) Meetings of the Executive Board shall be held monthly. Additional
meetings may be held at the discretion of the President or upon request of
two (2) members of the board.
b) A quorum shall consist of a majority of the Executive Board.
ARTICLE VIII: Committees
There shall be the following standing committees:
3. Ways and Means
a) There shall be a Nominating Committee appointed by the President no
later than the July meeting, with the advice and consent of the Executive
b) The Nominating Committee shall consist of three (3) participating
members. No more than one (1) member of the Executive Board may serve
on the Nominating Committee.
c) The Chairman of the Nominating Committee shall be chosen by the
Committee from its membership. A temporary Chairman shall be named by
the President when they appoint the Committee.
d) The Nominating Committee shall nominate candidates for Club
offices. However, the existence of the Nominating Committee shall not
preclude nominations from the floor.
e) The Nominating Committee shall report their nominations for Club
offices at the October meeting.
f) Any person who wishes to seek a nomination should submit their
name to the Chairman of the nominating Committee no later than the
September General Meeting of the Club
ARTICLE IX: Dues
a) The dues shall be twenty dollars ($20.00) per person or thirty dollars
($30.00) per family per calendar year, to be paid upon application for
b) Dues may be increased by an affirmative vote of two-thirds (2/3) of the
members present at a regular meeting.
Verbal notice shall be given at the December meeting to the members to
the effect that dues are payable at the first meeting in January.
No member is eligible to vote at any time unless dues are paid in full. Any
member who has not paid their dues by the conclusion of the March
meeting shall be dropped from the roll but may reapply in accordance with
the provisions of Article III.
ARTICLE X: Restrictions
No President of this Club shall serve more than two (2) successive terms in
the same office unless elected by two-thirds (2/3) of the membership
No member of this Club may seek election to or be appointed to the
positions of President or Vice President unless the member is in good
standing and has been a member for at least one (1) year prior
No other officer of this Club shall serve more than four (4) successive
terms in the same office unless elected by two-thirds (2/3) of the
No special meeting shall be called and no change in the date of a regular
meeting shall be made without twenty-four (24) hours notice being given to
No monies shall be borrowed without the approval of three –quarters
(75%) of the voting members present.
No public action shall be taken in the name of the South Shore Republican
Club without the knowledge and approval of the Executive Board.
ARTICLE XI: Removal of Officer for Cause
An officer may be removed for good cause after written notice.
a) The written notice must be provided to the individual to be removed
and the Executive Board prior to the General Membership meeting.
b) Notice via email to the email or record on an individual’s membership
application is acceptable.
c) Notice of cause shall be presented to the General Membership
meeting immediately following individual notice.
d) Presentation of charges and defense shall be heard prior to a vote at
the next General Membership meeting after notice was provided.
Within 48 hours after written notice is provided to the individual board
member and executive board, the executive board shall meet and vote on
temporarily suspending the individual from the duties of the office until the
vote of the general membership. Temporary suspension will be effective
upon the vote of a majority of the executive board. For purposes of this
Section, the officer in question shall not sit as a member of the Executive
Board for determining quorum or a majority.
If temporarily suspended the duties of the office shall be assumed as
a) The President’s duties shall be assumed by the Vice President
b) The VP’s duties shall be assumed by the 2nd VP
c) The 2nd VP’s duties shall be assumed by the Secretary
d) The Secretary duties shall be assumed by a trustee appointed by the
e) The trustees duties shall be assumed by the other trustee.
If the general membership votes to remove the individual officer:
a) The individual must turn over all the office’s records to the president
within seventy-two (72) hours
b) The President has thirty (30) days to appoint a member in good
standing to the vacant position with the advice and consent of the
ARTICLE XII: Order of Business
1. Call to order.
2. Secretary Report/Reading of Minutes.
3. (Annual Meeting – Installation of Officers).
4. Treasurer’s statement (Annual Meeting – Report of Auditing
5. Reports of Standing Committees.
6. (September and October Meetings – Report of Nominating
7. (November Meeting – Election of Officers).
8. Guest Speaker/ Q & A/ Local Topics
9. Old/Unfinished Business
11. New Business.
12. Local/National Topics
13. Open Floor
ARTICLE XIII: Procedure
Robert’s Rules of Order (Newly Revised) shall govern the conduct of all
ARTICLE XIV: Amendments
These By-Laws may be amended at any regular meeting or special meeting
of this Club upon the affirmative vote of two-thirds (2/3) of the members
present at such meeting; provided that a written copy of any proposed
amendment for consideration shall have been submitted to the Secretary
and also presented at a regular or special meeting one (1) month prior to
the date of said meeting.
All rules or by-laws in force or effect are hereby repealed, and this revision
shall go into effect immediately upon adoption by the South Shore